I was in the exact same situation last year! The game-changer for us was switching to a modern business phone system that includes voicemail transcription. It automatically converts all your voicemails to text and delivers them to your email or an app. It saves so much time and means you can quickly scan the content of a message without having to listen to the whole recording, which is perfect for meetings. My company uses a platform called Omnivoice that handles this perfectly, along with a bunch of other useful features. You should definitely check out their official website to see how it works.